8 ACTIONS
When the user opens the list of section items (for example, list of abilities), the system displays the Actions button with a set of applicable action options in the drop-down context menu. Note that the set of actions varies depending on the type of items (that is, for abilities you may have one set of applicable actions, while for calendar items the list will be different).
In general, LMS system uses the following SharePoint actions:
§ Connect to Client (Outlook),
§ Alert Me,
Find below a detailed description of each action applicable.
8.1. Connect to Client
Connecting to client (Outlook) is used for items in the Calendar, Assets links of the section My Info and for the items in the section My Discussions. When performing this action for events published online, you transfer them to your Outlook calendar.
To synchronize events:
1. Open the necessary link in the required section.
2. In the top menu click Actions and select Connect to Client (Outlook) from the context menu.
The system will launch your Outlook and will copy all events from the LMS calendar into the Outlook calendar. All specified event settings will be kept.
8.2 Export to Spreadsheet
If necessary, you can export the list of items into an Excel file:
1. Click the required link in the necessary section to display the list of items to be exported (for example, abilities).
2. In the top menu click Actions and select Export to Spreadsheet from the context menu.
The system will open a standard opening dialog box allowing you to choose whether to open or save the file on your computer.
8.3 View RSS Feed
To be aware of the latest changes to lists and libraries in the system, you may view or subscribe to RSS feed and receive updates:
1. Click the required link in the necessary section to display the list of items to be exported (for example, abilities).
2. In the top menu click Actions and select View RSS Feed from the context menu.
The system will open a form with the list of latest updates (the list and representation of items in the list depends on RSS settings).
If necessary, subscribe to the RSS feed.
8.3.1 Change RSS Feed Settings
The system allows you to modify RSS settings for certain libraries or lists of items:
1. Click the required link in the necessary section to display the list of items to be exported (for example, abilities).
2. In the top menu click Settings and select List Settings from the context menu.
3. On the displayed page click the RSS Settings link in the Communications section. The system will open an RSS settings form.
4. Change the settings in the form fields (to open a SharePoint help, click the Learn how to enable and configure RSS link at the top of the form).
5. When finished, click OK at the bottom of the form to apply modifications; click Cancel to discard changes and close the form. If you want to restore default RSS settings, click the Defaults button.
8.4 Alert Me
Use the Alert Me action to create an e-mail alert notifying you when changes are made to the specified item, document, list, or library:
1. Click the required link in the necessary section to display the list of items to be exported (for example, pages).
2. In the top menu click Actions and select Alert Me from the context menu. The following form will be opened:
3. Change the alert settings in the form.
4. When finished, click OK at the bottom of the form to add the alert; click Cancel to discard changes and close the form.
If you want to view the list of already existing alerts, click the View my existing alerts on this site link (refer to standard SharePoint Services 3.0 help documentation for details).