3 MY INFO

This section describes the information about user’s abilities, plans, events, pages, assets, blog, links, calendar.

3.1 ABILITIES

The Abilities link opens a full list of currently published abilities.

3.1.1 Adding Abilities

To create a new ability:

1. Enter the abilities list and press the New button at the top of the page and select Ability.

2. Fill out the form fields of the form that will appear as described below (fields marked with an asterisk are required to be filled):

- Title – enter the name of the new ability (the field is required to be filled out);

- Ability - enter the description of the ability;

- Comments – enter comments on the ability

To attach a file to the ability press the Attach File link and browse the necessary file in the opened form. Click Ok to attach the file; click Cancel to discard the changes.

When finished, click Ok either at the top or at the bottom of the form to add the ability; click Cancel to discard changes and close the form.

NOTE: Items on this list require content approval. Your submission will not appear in public views until approved by someone with proper rights. To get more information on the content approval click the link next to the warning at the top of the page.

3.1.2 Viewing Abilities

To view an ability:

1. Point over the necessary ability, then click on its name.

2. Select View Item in the drop-down list and press it. You’ll be redirected to the page with the ability

The header of the form comprises all the rest of the menu options for managing the ability. Buttons at the top of the ability form allow you to perform the following operations:

§ Click New Item to create a new ability;

§ Click Edit Item to modify the ability;

§ Click Delete Item to delete the ability;

§ Click Manage Permissions to assign users and group permissions to this item.

§ Click Approve/reject Item to approve or reject the item;

§ Click Alert Me to manage notification settings.

§ Click Version History to view the history of the ability creation.

3. When done, press the Close button.

3.1.3 Editing Abilities

To edit an ability:

1. Point over the necessary ability, then click on its name.

2. Select Edit Item in the drop-down list and press it. You’ll be redirected to the editing page.

3. Modify the necessary fields.

4. Save the changes by pressing the Ok button.

3.1.4 Deleting Abilities

To delete an ability:

1. Point over the necessary ability, then click its name.

2. Select Delete Item in the drop-down list and press it.

3. Confirm the deletion. The item will be sent to the Recycle Bin of the site.

3.2 PLANS

The Plans link opens a full list of currently published plans.

3.2.1 Adding Plans

To create a new plan:

1. Enter the plan list and press the New button at the top of the page and select Plan.

2. Fill out the form fields of the form that will appear as described below (fields marked with an asterisk are required to be filled):

- Title – Enter the name of the new plan (the field is required to be filled out);

- Plan - Enter the description of the plan;

- Comments – enter comments on the plan

To attach a file to the plan press the Attach File link and browse the necessary file in the opened form. Click Ok to attach the file; click Cancel to discard the changes.

3. When finished, click Ok either at the top or at the bottom of the form to add the plan; click Cancel to discard changes and close the form.

3.2.2 Viewing Plans

To view a plan:

· Point over the necessary plan, then click on its name.

§ Select View Item in the drop-down list and press it. You’ll be redirected to the page with the plan

The header of the form comprises all the rest of the menu options for managing the plan. Buttons at the top of the plan form allow you to perform the following operations:

§ Click New Item to create a new plan;

§ Click Edit Item to modify the plan;

§ Click Delete Item to delete the plan;

§ Click Manage Permissions to assign users and group permissions to this item.

§ Click Approve/reject Item to approve or reject the item;

§ Click Alert Me to manage notification settings.

§ Click Version History to view the history of the plan creation.

§ When done, press the Close button.

3.2.3 Editing Plans

To edit a plan:

1. Point over the necessary plan, then click on its name.

2. Select Edit Item in the drop-down list and press it. You’ll be redirected to the editing page.

3. Modify the necessary fields.

4. Save the changes by pressing the Ok button.

3.2.4 Deleting Plans

To delete a plan:

1. Point over the necessary plan, then click its name.

2. Select Delete Item in the drop-down list and press it.

3. Confirm the deletion. The item will be sent to the Recycle Bin of the site.

3.3 EVENTS

The Events link opens a full list of currently published events.

3.3.1 Adding Events

To create a new event:

1. Enter the event list and press the New button at the top of the page and select Event.

2. Fill out the form fields of the form that will appear as described below (fields marked with an asterisk are required to be filled):

- Title – enter the name of the new event (the field is required to be filled out);

- Plan - enter the description of the event;

- Comments – enter comments on the event

To attach a file to the event press the Attach File link and browse the necessary file in the opened form. Click Ok to attach the file; click Cancel to discard the changes.

3. When finished, click Ok either at the top or at the bottom of the form to add the event; click Cancel to discard changes and close the form.

3.3.2 Viewing Events

To view an event:

§ Point over the necessary event, then click on its name.

§ Select View Item in the drop-down list and press it. You’ll be redirected to the page with the event

The header of the form comprises all the rest of the menu options for managing the event. Buttons at the top of the event form allow you to perform the following operations:

§ Click New Item to create a new event;

§ Click Edit Item to modify the event;

§ Click Delete Item to delete the event;

§ Click Manage Permissions to assign users and group permissions to this item.

§ Click Approve/reject Item to approve or reject the item;

§ Click Alert Me to manage notification settings.

§ Click Version History to view the history of the event creation.

§ When done, press the Close button.

3.3.3 Editing Events

To edit an event:

1. Point over the necessary event, then click on its name.

2. Select Edit Item in the drop-down list and press it. You’ll be redirected to the editing page.

3. Modify the necessary fields.

4. Save the changes by pressing the Ok button.

3.3.4 Deleting Events

To delete an event:

1. Point over the necessary event, then click its name.

2. Select Delete Item in the drop-down list and press it.

3. Confirm the deletion. The item will be sent to the Recycle Bin of the site.

3.4 PAGES

The Pages link opens a full list of currently published pages.

3.4.1 Adding Pages

To create a new page:

1. Enter the pages list and press the New button at the top of the page and select New Wiki Page.

2. Fill out the form fields of the form that will appear as described below (fields marked with an asterisk are required to be filled):

- Name – enter the name of the new page (the field is required to be filled out);

- Wiki Content - enter the description of the page;

3. When finished, click Create either at the top or at the bottom of the form to add the page; click Cancel to discard changes and close the form.

3.4.2 Viewing Pages

To view a page:

§ Point over the necessary page, then click on its name.

§ Select View Properties in the drop-down list and press it. You’ll be redirected to the page

The header of the form comprises all the rest of the menu options for managing the page. Buttons at the top of the page form allow you to perform the following operations:

§ Click Edit Item to modify the page;

§ Click Delete Item to delete the page;

§ Click Manage Permissions to assign users and group permissions to this item;

§ Click Check Out to return to the list of the pages;

§ Click Alert Me to manage notification settings.

§ When done, press the Close button.

3.4.3 Editing Pages

To edit a page:

1. Point over the necessary page, then click on its name.

2. Select Edit Properties in the drop-down list and press it. You’ll be redirected to the editing page.

3. Modify the necessary fields.

4. Save the changes by pressing the Ok button.

3.4.4 Deleting Pages

To delete a page:

1. Point over the necessary page, then click its name.

2. Select Delete in the drop-down list and press it.

3. Confirm the deletion. The item will be sent to the Recycle Bin of the site.

3.5 ASSETS

The Assets link opens a full list of currently published assets. This is the main feature of the E-portfolio component. After clicking on this link you will see your portfolio. It is empty at default. You can perform the following operations with it - create and modify some directories, upload and share files.

3.5.1 Adding Asset

3.5.1.1 Adding Folder or File

To create a new folder or file:

1. Enter the necessary page and press the New button at the top of the page and select New Folder or New Document.

2. Fill out the form fields of the form that will appear as described below (fields marked with an asterisk are required to be filled):

- Name – enter the name of the new folder (the field is required to be filled out);

3. When finished, click OK either at the top or at the bottom of the form to add the folder; click Cancel to discard changes and close the form.

3.5.1.2 Uploading File

To upload a new file:

1. Enter the necessary page and press the New button at the top of the page and select Upload Document.

2. Fill out the form fields of the form that will appear as described below:

3. When finished, click OK either at the top or at the bottom of the form to add the document; click Cancel to discard changes and close the form.

3.5.2 Viewing Assets

To view an asset:

§ Point over the necessary asset, then click on its name.

§ Select View Properties in the drop-down list and press it. You’ll be redirected to the page with the asset

The header of the form comprises all the rest of the menu options for managing the asset. Buttons at the top of the page form allow you to perform the following operations:

§ Click Open to open the folder;

§ Click Edit Item to modify the asset;

§ Click Delete Item to delete the asset;

§ Click Manage Permissions to assign users and group permissions to this item;

§ Click Alert Me to manage notification settings;

§ Click Approve/Reject Item to approve or reject submissions. Note that rejecting an item does not delete it, and that users who know the exact URL of a rejected item can still view it.

§ When done, press the Close button.

3.5.3 Editing Assets

To edit an asset:

1. Point over the necessary asset, then click on its name.

2. Select Edit Properties in the drop-down list and press it. You’ll be redirected to the editing page.

3. Modify the necessary fields.

4. Save the changes by pressing the Ok button.

3.5.4 Deleting Assets

To delete an asset:

1. Point over the necessary asset, then click its name.

2. Select Delete in the drop-down list and press it.

3. Confirm the deletion. The item will be sent to the Recycle Bin of the site.

3.6 BLOG

The E-Portfolio blog is based on SharePoint.

The Blog link opens a full list of currently published posts.

To create a post click Create a post in the menu to the right.

3.6.1 CATEGORIES

You can assign categories for each post. There are three categories by default which you can edit. You can also add your own category.

3.6.1.1 Adding Categories

To create a new category:

Click Add new category in the menu to the left. The following window will appear.

Fill out the form fields of the form that will appear as described below (fields marked with an asterisk are required to be filled):

- Title – enter the name of the new category (the field is required to be filled out);

When finished, click Ok either at the top or at the bottom of the form to add the category; click Cancel to discard changes and close the form.

3.6.1.2 Viewing Categories

To view the list of categories go to Categories in the menu to the left.

To view a category:

§ Point over the necessary category, then click on its name.

§ Select View Item in the drop-down list and press it. You’ll be redirected to the page with the category

The header of the form comprises all the rest of the menu options for managing the category. Buttons at the top of the category form allow you to perform the following operations:

§ Click New Item to create a new category;

§ Click Edit Item to modify the category;

§ Click Delete Item to delete the category;

§ Click Manage Permissions to assign users and group permissions to this item.

§ Click Alert Me to manage notification settings.

§ When done, press the Close button.

3.6.1.3 Editing Categories

To edit a category:

1. Point over the necessary category, then click on its name.

2. Select Edit Item in the drop-down list and press it. You’ll be redirected to the editing page.

3. Modify the necessary fields.

4. Save the changes by pressing the Ok button.

3.6.1.4 Deleting Categories

To delete a category:

1. Point over the necessary category, then click its name.

2. Select Delete Item in the drop-down list and press it.

3. Confirm the deletion. The item will be sent to the Recycle Bin of the site.

3.6.1.5 Assigning a Category

To assign a category to a blog:

Go to Manage Posts in the menu to the right.

§ Click Edit Item in the drop-down list. You’ll be redirected to the page with the post.

In the window that appears on clicking Edit Item choose a category you want to assign to the post.

Click Publish to save changes. Click Cancel to cancel changes.

3.6.2 OTHER BLOGS

You can add links to the blogs that you or your friends may be interested in.

Click Add new link in the menu to the left.

Fill out the form fields of the form that will appear as described below (fields marked with an asterisk are required to be filled):

When finished, click OK either at the top or at the bottom of the form to add the page; click Cancel to discard changes and close the form.

3.6.3 LINKS

You can add photos to the blog and archive posts.

3.6.3.1 Adding Photos

To add a folder:

Click the Photos item in the menu to the left.

In photos list press the New button at the top of the page and select New Folder.

Fill out the necessary fields as required.

Click Ok to save the information. Click Cancel to cancel changes.

3.6.3.2 Uploading Photo

To add a photo:

Click the Photos item in the menu to the left.

In photos list press the Upload button at the top of the page and select Upload Picture.

Browse the photo you want to see in your library.

Click Ok to save the photo. Click Cancel to cancel uploading.

3.6.3.3 Creating Archive

To add a new item to the archive:

Click the Archive item in the menu to the left.

In posts list press the New button at the top of the page and select New Item.

Fill out the necessary fields as required.

Click Ok to save the information. Click Cancel to cancel changes.

3.6.3.4 Adding New Link

To add a new link:

See 3.6.2 OTHE R BLOGS

3.7 LINKS

The Links link opens a full list of currently published links.

3.7.1 Adding Links

To create a new link:

1. Enter the links list and press the New button at the top of the page and select New Item.

2. Fill out the form fields of the form that will appear as described below (fields marked with an asterisk are required to be filled):

- URL – enter the name of the website (the field is required to be filled out);

- Type the description - enter the description of the link ;

- Notes – enter comments on the event

3. When finished, click Ok either at the top or at the bottom of the form to add the link; click Cancel to discard changes and close the form.

3.7.2 Viewing Links

To view a link:

§ Point over the necessary link, then click on its name.

§ Select View Item in the drop-down list and press it. You’ll be redirected to the page with the link

The header of the form comprises all the rest of the menu options for managing the event. Buttons at the top of the event form allow you to perform the following operations:

§ Click New Item to create a new link;

§ Click Edit Item to modify the link;

§ Click Delete Item to delete the link;

§ Click Manage Permissions to assign users and group permissions to this item.

§ Click Alert Me to manage notification settings.

§ When done, press the Close button.

3.7.3 Editing Links

To edit a link:

1. Point over the necessary link, then click on its name.

2. Select Edit Item in the drop-down list and press it. You’ll be redirected to the editing page.

3. Modify the necessary fields.

4. Save the changes by pressing the Ok button.

3.7.4 Deleting Links

To delete a link:

1. Point over the necessary link, then click its name.

2. Select Delete Item in the drop-down list and press it.

3. Confirm the deletion. The item will be sent to the Recycle Bin of the site.

3.8 CALENDAR

The Calendar section allows teachers and students place their plans for certain data or period. The calendar represents a kind of organizer or planner used to schedule meetings, important events, etc. The information will be displayed on the Home Page.

To open the Calendar section click the Calendar in the left Tools menu. The system will open a monthly calendar view.

Titles of planned events are represented as links shown in each day cell; to view detailed event info, click the necessary link.

A set of controls above the calendar grid allows you to switch between days and change calendar views:

§ Use the and icons to switch to a previous or following day correspondingly;

§ Click Expand All to expand all the events; click Collapse All to collapse all the events;

§ The Day (), Week () and Month () icons are intended to switch to various calendar modes.

To view events scheduled for a certain day, click Day () at the top to switch to the daily calendar view. With the help of the and icons switch to the necessary date:

To view events scheduled for a certain week, click Week () at the top to switch to the weekly calendar view. With the help of the and icons switch to the necessary week:

If you want to switch off the calendar view and see the list of events organized as a usual table view, from the View list in the top right corner select the necessary option (for example, All Events or Current Events):

TIP:

Column names at the top of the list are clickable and allow you to sort events in ascending or descending order:

§ Use the Recurrence, Attachment, Title, Location, Start/ End Time and All Day Event links to filter or sort events by corresponding criteria;

The Actions and Settings buttons at the top of the list allows performing actions and operations typical for SharePoint (see the ShareP o int List of Actions and Settings topic for details).

3.8.1 Adding a new Calendar Event

To add a new item to the calendar list:

1. Click the Calendar link in the left Tools menu. The system will open a calendar.

2. Click New at the top of the calendar grid and select Event from the context menu. The following form will be opened:

3. Fill out the form fields as described below (fields marked with an asterisk are required to be filled):

- Title – Enter the name of the new item;

- Location – Input the location where the activity will take place;

- Start time – Specify the date from which the event will be valid. You can use the day, month and year fields here or set a necessary date using a calendar icon ();

- End time – Specify the date till which the event will be valid. You can use the day, month and year fields here or set a necessary date using a calendar icon ();

- Description – Enter the description of the event. Use the embedded editor to format the text;

- All Day Event – Select the check box if the event should be applied to the whole day rather than be limited by particular hours within the day (if you select the check box, the Start Time and End Time fields valued will become unavailable);

§ Recurrence – Select the check box if the event should be repeated

- Workspace – Check the box if you want to use a Meeting Workspace to organize attendees, agendas, documents, minutes, and other details for this event.

To attach a file to the event press the Attach File link and browse the necessary file in the opened form. Click Ok to attach the file; click Cancel to discard the changes.

4. When finished, click Ok either at the top or at the bottom of the form to add the calendar event; click Cancel to discard changes and close the form.

3.8.2 Viewing and Managing Calendar Events

To manage a calendar event:

1. Click the Calendar link in the left Tools menu. The system will open the calendar.

2. Choose the necessary event and click its name link. The system will open event details:

3. Use the buttons at the top of the form to perform the following operations:

§ Click New Item to create a new calendar event;

§ Click Edit Item to edit event properties;

§ Click Delete Item to delete the event;

§ Click Alert Me to manage notification settings;

§ Click Manage Permissions to assign users and group permissions to this item

§ Click Export Event to export the event to your MS Outlook (the same event will be created in your Outlook Calendar).